Annual General Meeting

Our Annual General Meeting is on Wednesday 15th June 2016, in the village hall. We don’t assume that everyone who comes along to watch, or even to vote, wants to join the committee (although we can’t help hoping…!) but you will be made very welcome all the same. It starts at 7.30pm.

Agenda

  1. Apologies for absence
  1. Minutes of the previous AGM (10th June 2015)
  1. Trustees’ report for the year
  1. Treasurer’s report and presentation of accounts
  1. Resignation of Management Committee (trustees)
  1. Close of meeting

Fiona Cowan, Collyweston village hall committee

Here’s last year’s Annual Report (2015), to give you a flavour.

  • The committee was sorry to lose Mrs Linda Byrne a year ago, after her resignation from the committee. She has been a solid supporter of the aims of the charity, and her hard work has been much appreciated. We hope she will return in the future.
  • As well as charity fundraisers and party hires, the hall is popular for exercise classes, and the regular income they provide is a great help in keeping the hall viable. The Collyweston Players also play a huge part by using the hall during the coldest part of the year, and from time to time investing in new equipment which all users can benefit from, such as the round tables and the loft ladder. The parish council meet once a month, and this year we had Elections which brought some additional funds and provides an opportunity for different people to visit the hall.
  • Hire charges remain unchanged this year, with generous discounts to charities and local hirers, and a free first meeting for any new village group trying to get started.
  • In addition, new classes which usually charge their clients for attendance may have their first 2 hires FREE, on condition that they don’t charge either for those 2 classes – the idea being, to help them build up a good following – and then resume the normal charge.
  • The village hall is on the Collyweston village website, which is proving a mixed blessing for the time being. Lots of people visit the page to find out costs, some contact us to make a provisional booking, then may or may not get in touch again. Because of this, we have introduced a 7-day cooling off period – if confirmation is not received within that time, the hall must be regarded as available again for other enquiries. https://collywestonpc.wordpress.com/village-hall/booking-form/
  • We continue to face practical issues: the porch roof, an ageing drain which would benefit from some TLC, and the kitchen floor which was damaged when a water pipe burst. Insurance will cover most of these but it’s a slow process.
  • More happily, the committee is exploring closer links with the community village shop, with which it shares many aims and values. The two facilities are pooling their resources on some projects, to the benefit of both.
  • On behalf of the village, the chairman expresses her thanks to the other 4 trustees for their tireless efforts to keep this important community venue going.

Our Annual General Meeting is on Wednesday 10th June 2015, in the village hall. We don’t assume that everyone who comes along to watch, or even to vote, wants to join the committee (although we can’t help hoping…!) but you will be made very welcome all the same. It starts at 7.30pm.

Fiona Cowan, Collyweston village hall committee

Here’s last year’s Annual Report (2014), to give you a flavour…

We remain grateful to our regular hirers, whose steady income is a blessing during tough economic times. We are more in need of these than ever! Fundraising events still to come this year include an afternoon tea with a Sales table, a Prize Raffle, a quiz night, plus of course the Christmas Fair. These events are all advertised on the village website https://collywestonpc.wordpress.com/whats-on/ as well as in the village magazine Collyweston News. The village hall also has its own pages on the village website, where the public can check out its facilities and charges, and even download a booking form.

Hire charges remain unchanged this year, with generous discounts to charities and local hirers, and a free first meeting for any new village group trying to get started.

The Emergency Escape Route is fully operational, and instructions are in a booklet just inside the main hall door. Signage outside makes it clear where everyone would have to go, and the emergency lighting outside, and a clockwork-powered torch, will ensure people can see where they are going even in the dark.

Waste recycling proved a challenge when we had 2 very popular hires over the same weekend, producing large quantities of rubbish. Thanks to an arrangement with ‘a neighbour’ this will not be a problem in future.

This year there are several infrastructure issues to deal with: a broken roof tile on the porch, and a malfunctioning drain which will be expensive to sort no matter how it is done. Plans to have the main hall wooden floor sanded and re-sealed this coming year have had to be postponed as a result.

There are plans to obtain grant funding for new seating to go with the more user-friendly tables.

The chairman wishes to put on record her thanks to the other trustees for their tireless efforts to keep this community venue going. Collyweston would be a darker, more lonely place to live if it weren’t for the village hall, and it is to be hoped that it can continue to provide a warm, friendly, fun place to socialise for many years to come.

27/6/14

Our Annual General Meeting is on Wednesday 27th June 2014, in the village hall. We don’t assume that everyone who comes along to watch, or even to vote, wants to join the committee! But you will be made very welcome all the same. It starts at 7.30pm.

Here’s last year’s Annual Report (2013), to give you a flavour…

We remain grateful to our regular hirers, whose steady income is a blessing during tough economic times. We are more in need of these than ever! Fundraising events still to come this year include an afternoon tea with a Sales table, a Prize Raffle, a quiz night, plus of course the Christmas Fair. These events are all advertised on the village website https://collywestonpc.wordpress.com/whats-on/ as well as in the village magazine Collyweston News. The village hall also has its own pages on the village website, where the public can check out its facilities and charges, and even download a booking form.

Hire charges remain unchanged this year, with generous discounts to charities and local hirers, and a free first meeting for any new village group trying to get started.

The Emergency Escape Route is fully operational, and instructions are in a booklet just inside the main hall door. Signage outside makes it clear where everyone would have to go, and the emergency lighting outside, and a clockwork-powered torch, will ensure people can see where they are going even in the dark.

Waste recycling proved a challenge when we had 2 very popular hires over the same weekend, producing large quantities of rubbish. Thanks to an arrangement with ‘a neighbour’ this will not be a problem in future.

This year there are several infrastructure issues to deal with: a broken roof tile on the porch, and a malfunctioning drain which will be expensive to sort no matter how it is done. Plans to have the main hall wooden floor sanded and re-sealed this coming year have had to be postponed as a result.

There are plans to obtain grant funding for new seating to go with the more user-friendly tables.

The chairman wishes to put on record her thanks to the other trustees for their tireless efforts to keep this community venue going. Collyweston would be a darker, more lonely place to live if it weren’t for the village hall, and it is to be hoped that it can continue to provide a warm, friendly, fun place to socialise for many years to come.

Fiona Cowan, Collyweston Village Hall Committee, 27/6/14

Last year our usual fundraising activities took a back seat while we threw ourselves into the two big national celebrations – the Royal Wedding, followed by the Queen’s Diamond Jubilee. As it turned out, the weather was unkind on both occasions! The open air picnic for the Royal Wedding was treated to gusty winds, and it poured so hard on the day of the Jubilee that the whole thing had to move indoors – so the village hall contained more people for that afternoon than many of us can remember seeing in many years.

Times are hard throughout the country, and village halls everywhere are struggling to tempt people to come out and be entertained. We keep trying new things – such as our recent special deal for bands – but clearly we haven’t hit the perfect formula yet having had 2 of these events in the hall but both suffered from poor attendance.

We’re looking at bringing back old favourites such as themed Afternoon Teas during what we hope will be the summer months, so that people can escape their own four walls and share an hour or so in good company.

Thankfully, regular hirers such as the Pantomime Players, the parish council and the Pilates group keep the coffers going, as did the annual Christmas Fair, so we’re not in trouble. And this week we are able to give a temporary home to the Village Shop while it undergoes a makeover.

Having benefited from the excellent new tables – they are so light and manoeuvrable on their trollies. We hope to look into a series of upgrades within the building itself, with the help of grant funding … in our sights to start with are new chairs to go with the tables, titivating the main hall floor, and secondary glazing so we lose less heat out of the windows.

The committee who keep this wonderful facility going have been running with fewer people than usual for a year now, and I would like to thank them, on your behalf, for their dedication and hard work. It’s bad enough being a village without a school – but if we didn’t have a village hall too, it would be a very sad, soul-less place indeed. It may look as if the team’s doing a fine job, and you might assume they would not welcome interference from anyone else – but the truth is, we could really benefit from some new people, with fresh ideas, to challenge the way we do things.

So if you think you could do a better job – well, perhaps you can! Or you may have an idea for a new, interesting fundraiser that would appeal to village folk. Please make yourself known to any of the committee members whose contact details are in the flyers on the windowsill which also lists our hire charges! Thank you.

Fiona Cowan Chairman
Collyweston village hall committee
25th April 2013

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